PURPOSE OF THE JOB
This role proactively manages the HRIS (SAP) and processes the fortnightly, monthly and off-cycle pay runs via the outsourced payroll provider. The HR Specialist advices employees on the company's employment guidelines including contracts, policies and employment legislation.
KEY RESPONSIBILITIES
1. SYSTEMS AND REPORTING
- Ensure all HR systems (SAP, Local Work record system, “my number” registration system, stress-check website, Intranet links and folders) are accurately maintained in a timely manner; and any issues are pro-actively identified and reported to relevant contacts
- Work closely with the outsourced Payroll provider to ensure all payroll requirements are met and reporting is accurate
- Run standard HR reports (HR monthly report and Organisational Charts), and create adhoc reports as needed
- Ensure reporting is accurate and delivered within the relevant timeframes
- Support the HR Director and HR Manager with the annual pay review process by providing input, reporting and ensuring data accuracy
- Act as the local project member for global HRIS upgrades and projects
- First point of contact for all employees with HR system queries, including resetting passwords for Employee Self Service
2. PAYROLL
- Partner with the outsourced payroll provider to run (co-ordinate, prepare, process, check and release) the monthly permanent, fortnightly casual and off-cycle payroll runs; including notifications of new starters, employee changes and exits
- Work closely with the outsourced payroll provider and Finance team to ensure employees are paid correctly and on time
- First point of contact for employees and outsourced payroll provider on payroll matters
- Prepare emails to employees, managers and the HR team using the email templates as per HR and payroll processes
- Ensure accurate and timely information to Finance including preparation of journal files, confirmation of new employee bank accounts
- Ensure data quality and synchronization between the outsourced payroll provider data and HRIS
- Work with the HR Manager to implement process improvements for Payroll and HR processes
3. ADMINISTRATION
- Support HR Director and HR Manager/HR Business Partner in creating and maintaining headcount plan data
- Manage the administration of the starters, changes and leavers’ processes including relocation.
- Manage employee and payroll related paper and electronic based records
- Manage payroll related invoices to ensure that they are coded correctly and paid in an accurate and timely way
- Work with HR Manager to update policies and sections on Workbench that relate to HR Systems and Payroll
- Work with HR Manager on statistical reports requested by government or non-government organizations – some of them are legally required.
4. LABOUR RELATIONS/ SAFETY AND HEALTH:
- Remain up to date on employment legislation including leave, workhours and drive compliance to the relevant frameworks
- Work with HR Manager to ensure that HR polices are communicated in timely manner and records maintained
- Manage mandatory required annual health check process (outsourced)
- Interface with Company doctor and administer Company Hygiene Committee