求人内容

PURPOSE OF THE JOB
This role proactively manages the HRIS (SAP) and processes the fortnightly, monthly and off-cycle pay runs via the outsourced payroll provider. The HR Specialist advices employees on the company's employment guidelines including contracts, policies and employment legislation.

KEY RESPONSIBILITIES

1. SYSTEMS AND REPORTING

  • Ensure all HR systems (SAP, Local Work record system, “my number” registration system, stress-check website, Intranet links and folders) are accurately maintained in a timely manner; and any issues are pro-actively identified and reported to relevant contacts
  • Work closely with the outsourced Payroll provider to ensure all payroll requirements are met and reporting is accurate
  • Run standard HR reports (HR monthly report and Organisational Charts), and create adhoc reports as needed
  • Ensure reporting is accurate and delivered within the relevant timeframes
  • Support the HR Director and HR Manager with the annual pay review process by providing input, reporting and ensuring data accuracy
  • Act as the local project member for global HRIS upgrades and projects
  • First point of contact for all employees with HR system queries, including resetting passwords for Employee Self Service

2. PAYROLL

  • Partner with the outsourced payroll provider to run (co-ordinate, prepare, process, check and release) the monthly permanent, fortnightly casual and off-cycle payroll runs; including notifications of new starters, employee changes and exits
  • Work closely with the outsourced payroll provider and Finance team to ensure employees are paid correctly and on time
  • First point of contact for employees and outsourced payroll provider on payroll matters
  • Prepare emails to employees, managers and the HR team using the email templates as per HR and payroll processes
  • Ensure accurate and timely information to Finance including preparation of journal files, confirmation of new employee bank accounts
  • Ensure data quality and synchronization between the outsourced payroll provider data and HRIS
  • Work with the HR Manager to implement process improvements for Payroll and HR processes

3. ADMINISTRATION

  • Support HR Director and HR Manager/HR Business Partner in creating and maintaining headcount plan data
  • Manage the administration of the starters, changes and leavers’ processes including relocation.
  • Manage employee and payroll related paper and electronic based records
  • Manage payroll related invoices to ensure that they are coded correctly and paid in an accurate and timely way
  • Work with HR Manager to update policies and sections on Workbench that relate to HR Systems and Payroll
  • Work with HR Manager on statistical reports requested by government or non-government organizations – some of them are legally required.

4. LABOUR RELATIONS/ SAFETY AND HEALTH:

  • Remain up to date on employment legislation including leave, workhours and drive compliance to the relevant frameworks
  • Work with HR Manager to ensure that HR polices are communicated in timely manner and records maintained
  • Manage mandatory required annual health check process (outsourced)
  • Interface with Company doctor and administer Company Hygiene Committee

応募資格

  • 3+ Years HR Generalist experience incl. processing payroll with an external provider
  • Experience in a HRIS administration / system management role (SAP desirable)
  • Experience in interpreting and explaining employment legislation and company policies to employees
  • Experience in FMCG industry desirable
  • Experience in a matrix organisation desirable

福利厚生

- OVERTIME WORK ( 時間外労働): Yes
- AVERAGE MONTHLY OT (残業月平均): ~ 20 hrs
- SOCIAL INSURANCE (加入保険): 健康保険、厚生年金、雇用保険、労災保険
- HOLIDAYS (休日): 土、日、祝日
- OTHER (その他):

求人詳細

勤務形態
正社員
職種
人事・総務
勤務地
東京
給与
¥6,000,000 年収 ~ ¥7,700,000 年収
必須言語
日本語 (ネイティブ), 英語 (ビジネス会話)
業種
Food & Beverage
勤務時間
9:00 - 18:00
試用期間
3 months

こちらの企業に関して

Our client is a global leader in the FMCG industry.


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